Florida

  • After Testing Records Technology Waters, Tug and Barge Company Jumps In.

    Shortly after Florida Marine Transporters CIO Don Carlton installed an electronic records management system for Kimberly Hidalgo, the tow service company’s head of Compliance, he suspected there might be other department heads interested in the new software. But, when Hidalgo’s department cut dozens of hours every week from staff time spent pulling paperwork from rooms full of filing cabinets while also automating complex administrative operations with the new system, Carlton knew all department heads would be interested.
    “So, we decided to go big with Laserfiche ECM,” Carlton said, referring to the new system. “I didn’t appreciate where this technology could ultimately take the company, but now that we see the way it is unfolding, we’re not thinking about where it can be deployed next, but when.”
    Twelve months ago, when Florida Marine purchased RIO – the most comprehensive system Laserfiche offers – it originally opened it to just 25 of its 1,000 employees. Today more than 200 employees are logging on in the company’s three largest departments: Compliance, Dry Cargo and Fluid Cargo. With another 75 employees expected to be up-and-running by the end of the year, Carlton is now pushing to have the system working companywide as fast as possible. 

    FMT Embraces ECM
    Florida Marine’s decision to move into electronic records technology was in part prompted by the sheer volume faced by Hidalgo’s Compliance Department. With Florida Marine’s 80 tugs and 200 barges pulling or pushing petroleum products through the country’s most challenging rivers and channels, Compliance responds to a flood of records requests from client auditors and government regulators. It was expected that converting those rooms full of paper records into electronic images would be an enormous time saver because those images could then be instantly accessed from anywhere from a centralized computer server.
    However, the system also came with added software features that Carlton was eyeing when originally negotiating the RIO contract with national Laserfiche reseller Complete Paperless Solutions. For example, the system’s Workflow module offered the company the capacity to automatically forward all those Compliance Department records to auditors and regulators upon request. No more pulling, copying, scanning, emailing or snail-mailing paper files for Compliance Department staff. “We had no idea that we could so reliably automate multi-step administrative functions,” Hidalgo said. “It gave us a whole new prospective on what this technology can do for Florida Marine.”
    That perspective can best be summed up as the difference between electronic records management, the technology Florida Marine was originally looking to adopt, and enterprise content management, the technology now being rolled out throughout the entire company. It’s the latter concept that Complete Paperless Solutions, (CPS) introduced to Florida Marine, Carlton says.
    Instead of just turning paper records into electronic images for increased ease of access, enterprise content management uses software to move those digitized documents throughout an organization, turning the manual passing of paperwork from person to person to the computerized flow of information from decision-maker to decision-maker. It not only allows for email alerts for those decision makers, it has security features that can be automated to accommodate changing access requirements, automated indexing for ease of filing when those electronic images are archived, and automated document destruction schedules at the end of the required lifespan of those archives.

    Beyond Compliance: logistics & operations
    As the new system successfully navigated the channels in Hidalgo’s Compliance Department, it was expanded next into the company’s Fluid Cargo Department. Florida Marine specializes in transporting oil and gas industry-related cargo, so nearly every moving part and flowing fluid on each of the barges and tugs it operates is monitored around-the-clock. As those tugs and barges pass through the most crowded shipping lanes in the country, their movements are also closely monitored. Inspection reports on all aspects of those operations are a daily routine that is now increasingly being automated at Florida Marine. “If you do inspections on boats now, they automatically get routed to the appropriate people without someone having to make the decision of who gets what,” Carlton says. “We’re no long relying on somebody physically routing these records, the system does all the routing and filing for us.”
    Taking advantage of other software modules in the new system, all the forms those inspections fill are now available on tablets carried by ship staff or port captains, eliminating another enormous source of paper from Florida Marine’s operations. This is opening the door to taking the nation’s third largest in-land tug and barge services company completely paperless, in what is one of the world most paper-laden industries, Carlton says. “We used to have cabinets and cabinets full of paper. We were killing trees by the thousands,” he says. “Now we have all the forms electronically, weather on computer or mobile device. They are all right there. No more printing them out and carrying them around.”
    That’s why Carlton wants the system installed companywide as soon as possible. Florida Marine’s training department and its vessel maintenance yards are being sized up for the system, as are accounts payable and personnel. Deck hands, tankermen, and captains are all expected to make use of the system. The speed of the roll out has been greater than either Carlton or Hidalgo expected, and training has been training required for officers and staff in each of the departments. Carlton credits Complete Paperless Solutions with its ability to get department heads comfortable enough with the new system to move their staff onto it and start building workflows of their own.
    CPS credits Florida Marine with understanding early the potential of the system and being aggressive in rolling it out once they felt comfortable using it. “It’s unusual to see a project move so fast, but they are pretty doggone good over at Florida Marine,” says CPS president Tom Ziencina. “Caution is important when making a move like this but when Florida Marine got the hang of it, they had the institutional knowledge to rapidly expand it throughout the company getting a much quicker return on their investment in the process.”
    Carlton says being willing to delegate and get staff directly involved in the process has been a big part of that. Weekly training sessions with CPS have enabled staff in Human Resources to build their own workflows involved in the new-hire on-boarding process. Hidalgo estimates Florida Marine has about 40 workflows in place now and there does not appear to be any facet of operations that can’t, in some way, be streamlined through the new system. Still, Carlton says, the company is taking it step-by-step.
    “We’re taking very fast steps,” he says. “There’s so much that we can do, now it’s just a matter of making sure that we get the maximum benefit available from the system from each department before we move onto the next department.” That includes the boats. Five of Florida Marine’s vessels have Laserfiche installed into on-board computers allowing them to share with land-based operations real-time information on the activities of each. However, the vessels still rely on cellular communications networks to transmit ship-board data and in some of the farther reaches of the Mississippi watershed, service can be spotty. That has Florida Marine considering prospects of one-day using ship-board satellite communications, but that may not be coming as quickly, as so many other aspects of Florida Marine’s operations are being lined up for conversion to the new system.

    Real Utility, Real Savings
    “We started out saving hundreds of staff hours every month and we might now be saving that every week,” Hidalgo says. “It’s been transformational for us, and while it’s been just a year, we’re starting to wonder how we ever got along under the old paper-based system.” The transformation has not escaped the attention of the family-owned business which has expanded almost as rapidly as the new Laserfiche system. Last year alone, Florida Marine commissioned four new tugs and one of those vessels, the M/V Kimberly Hidalgo, is scheduled to be christened in December. No doubt, when it is delivered, it will be that much more efficient, with the help the Laserfiche ECM system.


    (As published in the December 2014 edition of Marine News - http://magazines.marinelink.com/Magazines/MaritimeNews)

     

  • Joseph B. Shiffert, president of North Florida Shipyards at Commodores Point in Jacksonville, Fla., has announced recent appointments to expand and strengthen the yard's extensive services to ship operators. Albert A. White has joined North Florida Shipyards as production manager and assistant to

  • where the nation’s intermodal equation and the infrastructure to more efficiently move freight is coming together. And, not a moment too soon.North Florida Mega Port, almostAllison Magrath is the Senior Land Planner at Kimley-Horn in Gainesville, Florida.  She was Industrial Development Manager -

  • Coastal Tug & Barge, Inc., Miami, Fla., recently announced the completion of its newest tug, the Coastal Florida. The innovative design of this motor vessel incorporates the latest advances in marine engineering into Coastal's towing services. The 90-foot-long, 4,000-horsepower class vessel is

  • Government and industry will join forces on October 1 to create an oil spill on the waters of Florida's Cypress Gardens tourist attraction. That's the "bad" news. The good news is that they will clean it right up. This dramatic exercise in coping with hazardous spills is to be part of the 7 th Annual

  • every two days and from Miami every five days, with transit times to San Juan of less than four days. Northbound sailings from San Juan to Florida are available every second day. A fifth sister barge will be integrated into TMT's Florida/Puerto Rico operations in March. "By introducing these

  • treatment other than near-freezing cold treatment at sea in containers for at least 14 days to prevent fruit flies from maturing. That’s because both the Florida Commissioner of Agriculture and the US Department of Agriculture’s Animal and Plant Health Inspection Service (APHIS) take fruit fly interdiction

  • for the Justice Department's Environment and Natural Resources Division and Marcos Daniel Jimenez, U.S. Attorney for the Southern District of Florida, announced that three senior cruise ship engineers were indicted by a federal grand jury in Miami, Fla., for their role in concealing the overboard dum

  • . Turning to corporate finance, Mr. Moran was appointed assistant vice president of finance in 1973. With Moran's acquisition of the Florida Towing Company in 1976, he was named vice president and general manager of the Jacksonville, Fla., firm. In 1981, Governor Bob Graham of Florida

  • The Southeast Section of The Society of Naval Architects and Marine Engineers inducted the newly formed Student Section from the Florida Institute of Technology, Melbourne, Fla., into SNAME at a recent section meeting. This is the second official student section to be established in the Southeast

  • Marine Lines in 1971 to work in the sales department at the New York office. A graduate of Georgetown University, he was appointed vice president of Florida Towing Company in Jacksonville when that firm was acquired by Moran in 1976. He returned to New York in 1983 to become manager of Moran's Barge

  • also held positions in operations, special projects, labor relations and subsidiary management. In 1980, he was appointed assistant vice president of Florida Towing Co., and in 1982 he became vice president and general manager. Moran's Jacksonville operating company has since been renamed Moran Towing

  • MN Sep-19#52  solutions  University of Florida and a Masters 
tion and)
    September 2019 - Marine News page: 52

    , a US-based global supplier of tion degree in Management from the maining a leader in the transporta- custom sealing engineered solutions University of Florida and a Masters tion and logistics industry.” for aerospace, oil? eld, semiconductor, of Business Administration from the petrochemical, and power

  • MN Sep-19#36 . Formerly, he was Editor of 
Florida Shipper Magazine. Additionally)
    September 2019 - Marine News page: 36

    a pretty good place to start – and ? nish – your next project. Rick Eyerdam is an award winning jour- nalist and editor. Formerly, he was Editor of Florida Shipper Magazine. Additionally, he was Executive Director of the Miami River Marine Group and Captain of the Port of the Miami River. He is a graduate

  • MN Sep-19#35  of some of these 
great Florida boat builders.”
The Elizabeth)
    September 2019 - Marine News page: 35

    ,” Demske said. “The folks at Saint Johns are excited to build for the Vane ? eet and they are anxious to show off the talents of some of these great Florida boat builders.” The Elizabeth Anne is the 27th ves- Business news you can trust and advertising results you can count on. We have you covered in

  • MN Sep-19#34  Building, south of Palatka, Florida
Credit: SJSB
September)
    September 2019 - Marine News page: 34

    deck sheaves in favor of an innovative Beacon Finland JAK-400 Hydralok AT/B coupling system. An aerial view of St. Johns Ship Building, south of Palatka, Florida Credit: SJSB September 2019 34 MN MN Sept19 Layout 32-49.indd 34 8/27/2019 12:13:21 P

  • MN Sep-19#33  Barr were searching the 
Florida coast for a “hurricane)
    September 2019 - Marine News page: 33

    locations. Eight of them are from SJSB. Back in 2014, Vane’s Senior Port Captain Jim Demske and Property Manager D. Michael Barr were searching the Florida coast for a “hurricane hole” to ? nd protection for a major storm when they visited St. Johns Ship Building. “The yard has a tremendous reputation

  • MN Sep-19#32  know exactly where Palatka, Florida is located.
By Rick Eyerdam
n)
    September 2019 - Marine News page: 32

    quickly developed into a reliable partner for its many repeat customers. Today, and as a direct result, a lot more people know exactly where Palatka, Florida is located. By Rick Eyerdam n the St Johns River, just 60 miles south of Jack- GIANT TUGS AND FERRIES AMONG THE PINES sonville, lies the sleepy town

  • MN Sep-19#8  two tours in Japan as a 
Florida Shipper Magazine. Ad-)
    September 2019 - Marine News page: 8

    Journalist for the Commander winning journalist and editor. Submarine Force Paci? c. She Formerly, he was Editor of served two tours in Japan as a Florida Shipper Magazine. Ad- broadcast journalist at the Far ditionally, he was Executive East Network in both Misawa Director of the Miami River Ma-

  • MN Sep-19#4  (USPS#013-952)
Florida: 215 NW 3rd St., Boynton)
    September 2019 - Marine News page: 4

    MarineNews MarineNews September 2019 Volume 30 Number 9 (ISSN#1087-3864) (USPS#013-952) Florida: 215 NW 3rd St., Boynton Beach, FL 33435 tel: (561) 732-4368; fax: (561) 732-6984 Departments Analysis New York: 118 E. 25th St., New York, NY 10010 & tel: (212) 477-6700; fax: (212) 254-6271 www.marinelink.

  • MT Jul-19#59  
Lindorm, Inc. is a private Florida cor-
January 2009, and)
    July 2019 - Marine Technology Reporter page: 59

    Photogrammetry & Laser Tech- https://lindorm.com Buckle Mitigation Buoyancy. Finally, to niques. The company was founded in Lindorm, Inc. is a private Florida cor- January 2009, and has been carried out poration that in 2006 took over the ac- coincide with the offering of new prod- ucts, new capabilities

  • MT Jul-19#4  254-6271
Makin’ a list ...
FLORIDA
215 NW 3rd St., Boynton)
    July 2019 - Marine Technology Reporter page: 4

    Ocean Institute www.marinetechnologynews.com NEW YORK 118 E. 25th St., New York, NY 10010 Tel: (212) 477-6700; Fax: (212) 254-6271 Makin’ a list ... FLORIDA 215 NW 3rd St., Boynton Beach, FL 33435 Tel: (561) 732-4368; Fax: (561) 732-6984 s we enter the dog days of summer, I am pleased to offer to you the

  • MR Aug-19#77 .com Neptune Beach, Florida 32266
www.jwgainc.com)
    August 2019 - Maritime Reporter and Engineering News page: 77

    ?/Y?ÐGÐOŽY?AYE^??|G?? Braintree, MA 02184 T: (781) 740-8193 • F: (781) 740-8197 2300 Marsh Point Road #303 E-mail: JGilbert@jwgainc.com Neptune Beach, Florida 32266 www.jwgainc.com (904) 221-7447 s www.laypitman.com Established in 1854 CRANDALL

  • MR Aug-19#72  Shipyard is located in Tampa, Florida. Baltic Workboats portfo-
crew)
    August 2019 - Maritime Reporter and Engineering News page: 72

    certi? cates, Baltic blast and paint facility (pictured), a cutting edge, enclosed building that allows Workboats US Shipyard is located in Tampa, Florida. Baltic Workboats portfo- crews to work in any weather conditions while in an environmentally safe at- lio includes pilot vessels, search and rescue

  • MR Aug-19#71  employers in Bay County, Florida, with a workforce number)
    August 2019 - Maritime Reporter and Engineering News page: 71

    , the company is currently one of the has continually emphasized customer service, family values and safety in the largest employers in Bay County, Florida, with a workforce number that var- work-place. Hard work, dedication and the goal to provide economical ship re- ies based on the number of vessels

  • MR Aug-19#46  facility in Ft. Pierce Florida, ida large-yacht repair)
    August 2019 - Maritime Reporter and Engineering News page: 46

    , based company • Derecktor Dania: A South Flor- “Along with development of a new set on changing the way fresh produce megayacht facility in Ft. Pierce Florida, ida large-yacht repair facility, Derecktor catamarans and had a tremendous re- Florida celebrated its 50th year in 2017. sponse” both inside and

  • MR Aug-19#6  Mulligan - UK
Lisa Overing - Florida
small, near and far,)
    August 2019 - Maritime Reporter and Engineering News page: 6

    Shipyard edition is a perennial personal favorite, as shipyards large and U.S. Coast Guard Polar Security Cut- Tom Mulligan - UK Lisa Overing - Florida small, near and far, sit at the heart of everything we do at Maritime Reporter & ter. Delivered from Pascagoula, MS Claudio Paschoa - Brazil Peter

  • MN Aug-19#54  
at a time, primarily for Florida Marine Transport (FMT))
    August 2019 - Marine News page: 54

    with two sets of rudder controls. Three Transas Navi-Trainer Profes- sional 5000 bridge simulators interact with three students at a time, primarily for Florida Marine Transport (FMT). As an instructor in a fourth room demonstrates the law of superior tonnage on a rogue ship with the right of way, the simulator

  • MN Aug-19#52  Association of South Florida (MIASF) and liaises 
yachting)
    August 2019 - Marine News page: 52

    . reer day for teens in a summer camp program run by Marine MPT has a yachting division but is not exclusively a Industries Association of South Florida (MIASF) and liaises yachting school, offering students a variety of career op- with Junior Achievement (JA) to create awareness of marine tions

  • MN Aug-19#34  Michael hit the Panhandle of Florida 
on October 10, 2018)
    August 2019 - Marine News page: 34

    C C C C. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .GROUP, INC. The Case: CAT 5 Hurricane Michael hit the Panhandle of Florida on October 10, 2018. Eastern Shipbuilding resumed oper- D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D DM

  • MN Aug-19#19  is located 
in Tampa, Florida. Baltic Workboats 
portfolio)
    August 2019 - Marine News page: 19

    , and delivered over 200 versatile vessels. Operating under ISO 9001 and ISO 14001 certi? cates, Bal- tic Workboats US Shipyard is located in Tampa, Florida. Baltic Workboats portfolio includes pilot vessels, search and rescue, patrol, defense, research, and ferry vessels. The recent deliv- ery of a

  • MN Aug-19#4  (USPS#013-952)
Florida: 215 NW 3rd St., Boynton)
    August 2019 - Marine News page: 4

    August 2019 Volume 30 Number 8 MarineNews MN100 (ISSN#1087-3864) (USPS#013-952) Florida: 215 NW 3rd St., Boynton Beach, FL 33435 4HE

  • MR Jul-19#61  Road #303 
Neptune Beach, Florida 32266
(904) 221-7447)
    July 2019 - Maritime Reporter and Engineering News page: 61

    Engineering ? Design Services ?ŽY?l??ÐOŽYEwsYs?l?AOŽY ? Regulatory Liaison ?/Y?ÐGÐOŽY?AYE^??|G?? 2300 Marsh Point Road #303 Neptune Beach, Florida 32266 (904) 221-7447 s www.laypitman.com ¦ ¦ www.TAIEngineers.com (504) 282-6166

  • MR Jul-19#6  Mulligan - UK
Lisa Overing - Florida
for beach, boats, barbeque)
    July 2019 - Maritime Reporter and Engineering News page: 6

    we enter the dog days of summer in New York City, it is traditionally a time in this space, Douglas Prothero and Tom Mulligan - UK Lisa Overing - Florida for beach, boats, barbeque and family. Regarding the latter, my sister and her family The Ritz-Carlton Yacht Collection Claudio Paschoa - Brazil Peter

  • MP Q2-19#31  or to replace legacy systems. Florida’s  set of Cyber security)
    May/Jun 2019 - Maritime Logistics Professional page: 31

    improve the performance of the crosoft Active Directory / LDAP integration, and has an extensive ones the ports now use, or to replace legacy systems. Florida’s set of Cyber security features making it one of the most reliable ports are an early target. and secure video management platforms in the market

  • MP Q2-19#4  Stoichevski
Editor of Florida Shipper Magazine. Ad-)
    May/Jun 2019 - Maritime Logistics Professional page: 4

    a retired naval Patricia Keefe Barry Parker journalist and editor. Formerly, he was of?cer who writes on naval, maritime, William Stoichevski Editor of Florida Shipper Magazine. Ad- defense and security issues. He is a reg- Publisher ditionally, he was Executive Director of ular contributor to Maritime Reporter